Closing of Manual Kardex

The Manual kardex will soon close. Details are below:

Effective September 2004, the current manual Kardex will no longer be
used for the on-going check-in and management of the currently received
print journals at Gerstein. As preparation for closing and moving it the
following plans/procedures are in place:
1. The kardex is being reduced in size by an estimated 40-50% by:
• pulling cards for closed/cancelled pre 1996 titles.
• moving the remaining cards back to fill drawers after completion of
the initial pull.

2. The remaining cards will be retained in a kardex format, at least in
the short term, to better facilitate use by staff for procedures
involved with binding, resource sharing and SIRSI serials check-in.

3. The Kardex will re relocated to the empty desk opposite Bonnie
Horne’s office in the Access & Information area.

4. The “Old Kardex” cards plus outdated cards for “straight to stacks”
titles will be kept as separate (non kardex) files for staff use.

5. As binding information (status of specific volumes/issues) is a major
focus, it was determined that binding information would be added to the
record of individual titles. This will be handled through using the Marc
866 field for the creation of a note as titles are prepared for binding
on a bi-weekly basis and editing this note upon return from binding. The
information entered via the SIRSI serials module will thus be available
both to staff (work flows and opac) and patrons (as notes in the
catalogue record in the opac). This will begin with the August shipment
(using both old and new procedures) and with new only, to begin in
September 2004.

6. Retention and access to information on supplements to journal titles
is another important aspect of the existing kardex records. As such,
check-in of supplements received will be handled electronically through
the SIRSI serials module as follows:

• Infrequent supplements will be checked-in as special issues
• Separate controls for more substantial supplements will be created as
appropriate.
• When supplements are very substantial ( regular , numbered etc.) the
serials cataloguer will also be consulted and given the option of
separately cataloguing the supplements of a given title.

Thanks.
Sylvia Newman
Periodicals Librarian

Mr. Google

Mr. Google is calling again. The phone may display with a phone number that starts 416-487....
Spend only up to 5 minutes trying to answer his questions.

*PROCEED AS FOLLOWS*:
-Ask for his name and number and say someone will call him back.
-If he refuses to provide the information, say you cannot deal with his question and he should call Margaret Wall at 416-978-1757.
-Don't engage in any further discussion. Say, "excuse me, I will now hang up the phone".
-Fill out an incident report form and give a copy to Vidya who will fax it to Mr. Bill Godoy, Manager - Facilities, Security, Fire, Health & Safety, UofT Libraries.
Doing this will ensure that there is a record of all individual incidents campus wide.

Thank you.
S.Langlands
18 Sep 06 revised 5 Aug 2011

Problems with using EndNote and the UTL Catalogue may be solved with the following information: server: University of Toronto; Server address: 142.150.190.41; Database: Library Catalogue; database name: Unicorn; element set: F ; Port ID: 2200; record syntax: USMARC; text: ANSEL. Problems users encounter may be caused by an old version of endnote pointing to the old version of the catalogue & they must edit their u of t connection file with the information given above.

Users may also need to know that author searching via EndNote in the Catalogue only works well for first authors; to capture 2nd authors, they should do an ANY FIELD search to catch all occurrences of an author name. Posted by Susanne; info from N. Singh. There is additional information at http://www.library.utoronto.ca/gerstein/subjectguides/personalbib.html

Serials repairs (current issues and bound volumes) should now be placed on Marina's desk, OR they can be put on the REPAIR SHELF ( lower shelf across from the Kardex).
Posted by Susanne for Sylvia. March 11.