Changes to Scholars Portal link on Gerstein's homepage

I wanted to let you know about the change to the Scholars Portal link on Gerstein's homepage (under Major Resources). When you click on it, you come to an interim page that states this database will be changing at the end of this month. Both the interface and collection of databases will change.

At the end of July, I will remove this link from our homepage. If someone needs to search a broad multidisciplinary database, they can use Scopus or Web of Science.

The change to Scholars Portal Search will also affect the search box (see image below) on the Search for Articles tab. This search box will be removed at end of July as well.

Heather Cunningham
July 20, 2011

Journal records not indicating holdings

Once in a while you might notice that the bib record for a journal title does not indicate the holdings, so you have no idea what volumes we have.  This is due to an error in a program run on the old holdings field (090) a few years ago.  If you happen to come across a Gerstein serial that does not have a holdings statement, please note the title and let me know (please copy Meredith).  We are trying to get a list of the titles so Cataloguing can correct the missing holdings.  Thanks very much.

Carla Hagstrom
July 13, 2011

New UofT Wireless Network Now Available in Addition to UTORwin

A new wireless network access option, "UofT", is now available on the St. George campus. Unlike UTORwin, the UofT network does not require a browser-based login each time you connect. After authenticating for the first time, most wireless devices will automatically connect you to the network when you are in range. As well, the UofT network supports wireless b, g and n. For devices capable of wireless n, it is faster and has increased range. If you have problems setting up and/or connecting to this network, please contact the Information Commons Help Desk at 416-978-HELP (4357).

Before you can access the UofT network for the first time, you will need to verify your UTORid. There will be a short delay between verifying and being able to access UofT. Full details and step-by-step instructions for connecting to the UofT wireless network.

Please note that the device will be configured with the UTORid and password that was used to set it up and it is therefore not recommended for shared computers or devices. Central ITS is also working to resolve a configuration problem for users of Android versions 2.2 and lower. Some Android devices may need to stick with the UTORwin wireless network in the short term.

Vehicles blocking handicapped entrance

On the weekend there was a motorcycle parked in front of the handicapped exit, blocking it. If you find a vehicle blocking the exit please call UofT Parking and Transportation Services at 978-7275. They will issue a parking ticket.

Peter Gurney
May 30, 2011

Non student use of material in STL

This question came up and there seems to have been some inconsistencies in the application of our policy. I have reminded the SLAs but an sending this to you in case you are asked.

Individuals who do not have a current record in Sirsi must use STL material in the STL area only. A user insisted that he had been allowed to use material elsewhere in the building if he left his drivers license as collateral. This practice was discontinued a couple of years ago.
If you have any questions please speak with me or Anita.

Renata

Microform Collection at Robarts

The Media Commons now has a full listing of the newspapers and periodicals held by the Media Commons. Many of the titles listed are not listed in the online catalogue. The guide includes titles, publication locations, dates of holdings, call numbers and reel numbers and rough subjects. The guide is very large, but is broken down according to country and city. For Canada, it is further broken down by province and then city. The following link will bring you to the introduction page:

http://mediacommons.library.utoronto.ca/research/microform/finding-microform-materials

The list is complete to today's date. As we receive more material, we will update the list. Please note there is a separate guide on the same page for the science journals and to the Irish newspapers.

Enjoy,
Joan Links
Media Commons

Procedure for Clearing Abandoned Study Rooms

This came out of a librarians meeting earlier in the year, when we had received some complaints from students about study rooms being left 'abandoned' with people's belongings in them for long periods of time.

Jeff has modified the sign at the end of the study room corridor on the 2nd floor to note the '20 min rule.'

PROCEDURES FOR CLEARING AN ABANDONED STUDY ROOM

This procedure should be followed when a group of students complains that they are looking for a study room, and there is a room left abandoned with people’s belongings in it.

Staff member will notify a supervisor or librarian (or Peter Gurney, Dana or Jeff if a supervisor is not available) of the situation and:

- the supervisor verifies that 3 people are waiting for the room and there are no other rooms in the area which could be used

- when possible, if there is another room with 2 or fewer students in it, they should be asked to vacate first, before the abandoned room is used.

- 20 minutes after the initial report the supervisor goes to the group room, verifies again that no other room could be used, moves the abandoned possessions to a corner of the room and leaves the flyer explaining the group room policy (Flyers are found at the Loan services desk and also in the 2nd Floor RRUnit staff lounge filing cabinet)

During evenings and weekends, Library Patrol will handle the clearing of abandoned rooms.

Important Changes to Crown Copyright

The Government of Canada announced in February that Crown Copyright and Licensing (CCL) will no longer require users to seek permission for the reproduction of Government of Canada documents and publications for non-commercial purposes (unless otherwise specified in the materials).

Users reproducing works for non-commercial purposes must:

• Exercise due diligence in ensuring the accuracy of the materials reproduced.
• Indicate both the complete title of the work reproduced, as well as the author organization.
• Indicate that the reproduction is a copy of an official work that is published by the Government of Canada and that the reproduction has not been produced in affiliation with, or with the endorsement of the Government of Canada.

Permission is still required to revise, adapt, or translate Government of Canada documents and publications even for non-commercial purposes, and in all cases when the purpose of reproduction is commercial in nature.

Read more.

From the March 2011 Staff Update

New in the catalogue -- Permitted Uses and Print on Demand

Two new options are now available in the catalogue (Endeca interface) --

1) Permitted Uses
All online resource records now provide information about their permitted uses under our licenses. You will see Permitted Uses icons on the hitlist, and more information about permitted uses on detailed records. Users are informed whether material from each online title may be reproduced in Blackboard and course web pages, and in printed course packs. The Permitted Uses information is linked to a page providing a permanent link to the title that may be used anywhere, and also more information about the title's license. A contact to request this information is provided if it has not yet been recorded in the database. Permitted Uses information is available through the Endeca catalogue, and also from the e-journal and e-resource tabs on the library homepage.

2) Print on Demand
Users may now order printed copies of selected online resources through our print-on-demand program. Some 220,000 online titles (out-of-copyright titles, scanned from our collections) now display a Print Book option, in the hitlist drop-menu of options for these titles, and also on their detailed records. Users may order a printed copy of the title through the University of Toronto Bookstore Espresso Print on Demand service or download a pdf to print themselves. More print on-demand options, and more print-on-demand titles, including recently published materials, are coming soon.

Sian Meikle
Dec 13, 2010

About old exams...

We're getting quite a few questions about which old exams are available online here, so I imagine you are too. Here's some information:

St. George Faculty of Arts and Science
We have a rolling set of the 3 most recent years of exams available online, by policy of the Faculty of Arts and Science. The current set is December 2007 - August 2010. Old exams are handled as a batch through ITS, by arrangement with the Faculty of Arts and Science. Exams are loaded once annually, in the fall.

Links to old exams for a given course will appear automatically in the Blackboard Library Resources page, if they are available. Only exams are made available through this channel -- term tests and exam solutions are not, although individual faculty members may choose to post them on their course pages.

If a user is enquiring after a specific exam that they cannot find, here are some helpful facts. By Arts and Science policy, all exams are posted, unless they have been restricted -- this happens when a professor makes an application to the Faculty, on the grounds that an exam shouldn't be published because it will affect the ability to set future exams without repetition. Another explanation for a lack of previous exams is that a course may not have been offered in a given session. And finally, course codes sometimes change. I generally direct the student to the instructor for more information.

St George other faculties
At present, we are not mounting exams for any other St. George campus faculty through the library, though we would be very open to doing so, if you get enquiries. Please contact me, to discuss further.

Scarborough
The librarians at Scarborough work directly with instructors to make some exams and course tests available. Again, they appear directly in Blackboard Library Resource pages where available.

Mississauga
UTM exams are available at http://eres.utm.utoronto.ca.myaccess.library.utoronto.ca/courseindex.asp. The collection is not limited to the most recent 3 years.

Sian Meikle
Dec 6, 2010

=======Additional entry from Sian Meikle, Dec 9th:
-- here is more information about where the exams collections are linked from:

1) Library website: From the page-top navigation menu, choose Research -> Special Collections -> Exams and Course Collections.
This takes you to http://eres.library.utoronto.ca/courseindex.asp. Old exams are the first option on the page. You go to http://exams.library.utoronto.ca.myaccess.library.utoronto.ca.

2) Blackboard course web pages: choose the Library Resources link on the left menu. You will get at least one, and possibly two, links to old exams:
(a) There is always a link to the old exams collection at the bottom of the page. This takes you straight into the Old Exams collection (http://exams.library.utoronto.ca.myaccess.library.utoronto.ca)
(b) If the old exams collection includes exams for your course, you will also see a link at the top of the Library Resources page, taking you straight to those exams in the course collection:

===============Additional entry from Cris Sewerin, Dec 9th:
there is a collection of old exams that perhaps was missed since it is outside of Fac. Arts & Science : the Skule (engineering) exams: http://courses.skule.ca/. Would it be possible to add it?

Gerstein & Information Commons Support Changes

Gerstein & Information Commons Support Changes

All staff,

The Information Commons (IC) Support for public workstations & printers and instruction labs is being consolidated in Robarts under the direction of Mark Leighton as of next Monday, March 15th.

Contact with IC regarding public equipment will be handled very similarly to current practice. That is, with the assistance of all staff, Jeff will continue to be informed about any problems with public equipment. Jeff will also continue as Gerstein's contact with the IC support team, reporting equipment problems via their new OneStop service (416-978-0429 or email icicle.support@utoronto.ca ).

If there are minor equipment problems and Jeff is unavailable, please email or voicemail Jeff.

If there are major equipment problems and Jeff is unavailable, please call the IC support team at 416-978-0429 and then email/voicemail Jeff about the issue.

Sandra
March 10, 2010

Zotero now enabled for our catalogue

A quick note to let you know that the new catalogue interface is now zotero-enabled, with thanks to Bilal Khalid and Ken Yang in the Information Technology Services department for their work in making this possible.

For the metadata-inclined, we are using unapi with RIS format for the zotero data import currently, as it was the most expedient method for making this useful service available. This is roughly equivalent to the catalogue data we export to RefWorks. As time permits, we'll be switching to unapi with MODs, as it allows us to make a richer view of our catalogue records available to zotero.

Sian Meikle
Nov 8, 2010

Vision enhancement/magnifier for public PC's

Our public PC's have a magnifying option for those who require a visual aid to use a computer. The Information Commons has placed its location at:

1. "Start" button
   
2. Accessibility
3. Magnifier

Doing the above immediately places a small rectangular section at the top of the screen. This area magnifies whatever the mouse cursor is hovering over.

Alternatively...instead of choosing "3. Magnifier", in the same folder there is a "wizard" that will walk the user through the process of selecting personal visual settings of a greater variety than just a magnifier.
The wizard is a very helpful tool and should be pointed out to all users interested in this type of assistance.

This is a standard component of the existing Windows XP operating system. When this operating system changes to Windows 7 (probably in 2011) the location of this tool may be different.

Library Shelf Browse

Library Shelf Browse is now available in the new catalogue interface. A news item, announcing and illustrating it, is linked from our homepage, here:
http://discover.library.utoronto.ca/news/online-library-shelf-browse

Key features include:
-- the ability to browse shelves at a single library, or across all of our collections, including our online collections
-- the ability to see all of our books, even those that are checked out right now

Shelf browse is available for all of our classification systems -- Library of Congress, Dewey, and the As-Is schema used in our Rare Books collections.
While we still have a couple of issues relating to accented characters to resolve, we hope that you and your users will find it useful! We'd welcome your feedback and suggestions for future development of shelf browse.

Sian Meikle
Oct 13, 2010
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NOTE: if the user selects a specific location (gerstein) the browse search results will not include online material

Locate DOI's in PubMed instead of Ovid MEDLINE

I checked into & was surprised to discover that there were no doi's to be found in the MEDLINE citations I checked.
Below is... ...Ovid's response.
The principal message: if you need to locate doi's, don't do it via OvidMEDLINE; use PubMed or other databases.

Susanne Tabur
Oct. 4, 2010

--------------------------------------------------------------------------
I checked with our database production team for information on why some articles had DOI information in PubMed and not in Ovid’s Medline. They told me that the NLM hosts some DOI information on a separate server and the NLM does not provide it to any vendors. I’m including database production’s response to me incase it has useful information that I failed to mention. When I asked for clarification on their statement below I was told that while it was in theory possible to daily data mine the NLM site for data they hold beyond what they provide in the XML feed it was outside the scope of our offering.

We do not receive fields in the set with our XML daily update feeds from PubMed and never will. All Three of the records sighted by the customer the DOI information is only available on the NLM site in the field and is not provided to anyone. NLM’s response is this data lives on another server and will never be provided to outside customers. The only DOI information we receive is in the XML tag from NLM. When they provide us with all of the DOI information they have on their web site we will load it into our OvidSP version of Medline.

Neil Christiansen at OvidMedline
Sept. 30, 2010

Linking to Multiple Databases in Scholars Portal

This is also an fyi on how to combine databases on Scholars Portal if you like. The information is online at http://spotdocs.scholarsportal.info/display/spsearchdocs/How+to+link+to+ScholarsPortal+Search.

You will see you can link together as many databases as you want and of your choice. The list of long names is not up to date on the site above.

To find the names not listed on the link/page above when you're on the search page at Scholars Portal and go to the list of specific databases, put your mouse over the ?, question mark and you can see the database long name needed in the menu bar of your browser. Our user info is utca and utca416.

Richard Hydal
Sept 30, 2010

Group holds with UTS items

I was reviewing procedures that UTS Library staff would like us to follow, yesterday. So, I thought it timely to send a reminder that, when placing holds in Sirsi Workflows, if there is a copy of the book charged out from the UTS, as well as at other UTL libraries, a group hold should not be used. Non-UTS borrowers cannot borrow the UTS copies and UTS borrowers will need to have the UTS library place their holds. The UTS borrowers will not be able to place hold requests through the Request Item service, either. They will be able to request Inter-campus delivery.

Lari Langford
September 16, 2010

ILL Pickup - policy change

When patrons currently come in "after hours" to pick up books that ILL borrowing have obtained on their behalf, the staff member who is retrieving the book is asked to get the person to sign the request form and remove it. As of Monday the request form will no longer be in the book and no signature will be required. The book can simply be handed over to the patron.

Bonnie Horne
August 20, 2010

Card and Change Machines

Coping two messages we recieved recently about changes in the Cash-to-Card, Visitors Card, and Change machines.


1. The visitor card dispenser has finally been installed at Gerstein between the existing cash-to-card machine and bill changer across from the Resource Sharing department. Card dispensing has been disabled on the two cash-to-card machines and all instructions on how to purchase a card have been covered over on these machines.

New signage is coming soon including a UTL Cash Card Policy sign (similar to the one posted above all the cash-to-card machines at Robarts) that will now enforce the "no refund" policy on the purchase of the visitor card.

Julian Mitchell
August 12, 2010


2. We finally have our dedicated machine for dispensing visitor cards. As well, the card dispenser on the "Cash-to-Card" machine has been disabled. It's now pretty difficult to buy a visitor card by mistake.

As of today the Cashier's Office will no longer reimburse us for cards bought in error. Please do not buy back any visitor cards.

Peter Gurney
September 29, 2010

Statistical software - locations on campus

When UofT patrons ask where they can go to access statistical software such as SAS or SPSS, here are some locations you can direct them to:

1. The Map and Data Library has SAS , SPSS, Stata and NVIVO on the computers in the Robarts, 5th floor lab. Students with UTORid may use these computers in the lab any time the library is open and the lab is not being used to teach a class. There is one computer in the "inside area" of the Map and Data Library with MATLAB, available from 11-5 Mon. to Fri. More info


2. There are many online books that can help patrons as well (e.g. enter SPSS into the "e-resources" tab or the catalogue for many e-books about SPSS.


3. CHASS (Computers in the Humanities and Social Sciences) -- Located on the 14th floor of Robarts Library. Patrons can contact CHASS to determine if they are in a department supported by CHASS: http://www.chass.utoronto.ca/about/contactus.html CHASS has various statistical software such as SAS, SPSS, MATLAB, etc. http://www.chass.utoronto.ca/facilities/serversoft.html


4. Discovery Commons in the Medical Sciences Building (MSB), Room 3172
Discovery Commons has computers with SAS, SPSS and "R" Open Source Software available for faculty and student use. Discovery Commons is open Monday to Friday from 8:00am-6:00pm. For more information please contact Discovery Commons at 416-978-8504, or discovery.commons@utoronto.ca. Patrons who are not part of the Faculty of Medicine can contact the Discovery Commons to determine if they are eligible to use these facilities.


5. Education Commons, OISE
Education Commons provides Workshops on SPSS and NVivo. For more information, please visit the Education Commons website at:
http://www.oise.utoronto.ca/ec/Home/Workshops_Events/Workshops/index.html.
Patrons who are not part of the Faculty of Education can contact the Education Commons to determine if they are eligible to use these facilities.


6. Statistical Consulting Service
The Statistical Consulting Service (SCS) provides fee-based consulting services, including study
design, data analysis and interpretation, on all statistical aspects of business and academic research. Their clients include university researchers and graduate students from the University of Toronto and researchers from other public or private institutions. For more information, please visit: http://www.utstat.utoronto.ca/pagecontent/index.php?pageid=155


7. University of Toronto at Mississauga
The University of Toronto at Mississauga offers workshops (SPSS, GIS, Excel, etc) for instructors, TAs, and students (graduate and undergraduate).
For more information, please contact Andrew Nicholson at andrew.nicholson@utoronto.ca.

The UTM Library also has a number of computers where students can access software.
More information is available at: http://library.utm.utoronto.ca/faq/software